Administrators and IT chiefs at public universities nationwide say the recording industry's search for students accused of online piracy is cutting into their faculty's work day. In recent months, some universities have refused to forward "pre-litigation" letters to students offering them a settlement to avoid further legal action from the Recording Industry Association of America (RIAA).

Forwarding these documents is not a legal responsibility of the college, administrators say, and tracking down students who might have downloaded music or movies illegally is time-consuming, forcing IT specialists to comb through an enormous university network, pinpoint specific illegal actions, and find students.

"This is between the recording industry and the people who may be violating their copyrights," said Brian Rust, marketing manager of the University of Wisconsin at Madison's Department of Information Technology, which has seen a steady increase of subpoenas and "cease-and-desist" notices forwarded from RIAA officials in recent years. "But public institutions are an easy target. We're very transparent about access to our network."

Higher education has been a primary ally in the recording industry's fight against online piracy, but over the last year, university officials say tension has mounted.

Filtering or monitoring technologies designed to spot incidents of illegal downloads have forced many colleges to assign full-time employees the job of tracking down the IP addresses of network users who might have violated copyright laws, find out if those users are still enrolled in the university, and make sure the alleged violators receive notice that the RIAA is looking for them. The software has been installed at campuses across the country after the recording industry's intensive lobbying effort for better network monitoring.

Denise Stephens, vice provost for information services and chief information officer at the University of Kansas, said the school decided to stop forwarding pre-litigation papers to students because the practice did not fit the mission of the college.

"We really had to make a decision philosophically about what our role was in this whole issue," said Stephens, who also has seen a rise in RIAA "cease-and-desist" notices. "We'd be acting as a go-between for an external party seeking to get information about our students. ... We decided that was not our role."

Stephens insisted that Kansas' new policy was not intended to pick a fight with the RIAA. She stressed that the university maintains "a zero-tolerance [file-sharing] policy," stripping students and faculty of their network access privileges in they are found guilty of internet piracy. 

"This is not an effort to thumb our nose at anyone," she said.

The RIAA did not return messages left by eSchool News. In courtroom arguments and media reports over the last year, however, the group has argued that compliance with subpoenas has not been a burden to universities in the past, so it should not be considered a burden now. But higher-education officials insist compliance with the RIAA is requiring too much of their time as the organization's anti-piracy campaign has become more rigorous.