All applications received during the 75-day filing window have been logged into the SLC’s tracking system and have been reviewed by its problem resolution staff for “obvious errors and incomplete information.” The SLC’s Program Integrity Assurance (PIA) team is now reviewing the applications to make sure they comply with the FCC’s rules.
The SLC urges you to check your voice mail, fax machines, and eMail regularly over the next several weeks. If your school will be going into summer vacation, you should arrange to monitor your voice mail to ensure you don’t miss a call from the PIA team. The SLC is also collecting a “Summer Contact” database on its web site, through which you can leave information about how you can be reached during the summer months.
If you receive a request for additional information, you have 7 calendar days to respond with the proper documentation. The SLC has identified four main areas where supporting documentation may be necessary:
1. Eligible services. To help the SLC verify that services you’ve listed on your Form 471 are eligible for discounts, you may be asked to provide:
• copies of all contracts and written com
munication with service providers
• copies of RFPs and RFQs
• copies of work orders issued to, or in
voices submitted by, service providers
• explanation and documentation making clear that similar services are distinct,
so the SLC knows you aren’t billing them
twice for the same service
2. Mixed eligible and ineligible services, or services shared between eligible and ineligible entities. If you’re bundling eligible and ineligible services, you may be asked to provide documentation showing the separation of costs, such as your Form 471 Pre-Discount Cost Calculation Option Grid.
3. Discount percentage. If the SLC is unable to verify your discount percentage by itself, you may be asked to provide proof such as:
• your most recent documentation
provided to meet federal or state report-
ing requirements about participation of
your students in the national school lunch
• data from Aid to Families with Depen-
dent Children or tuition scholarship pro-
grams, or proof of participation in other
4. Adequacy of supporting resources. The SLC will want to see that you’ve secured access to the computers, training, software, maintenance, and electrical connections necessary to make effective use of discounted services. You may be asked to provide:
• a copy of your technology plan
• a copy of your approved 1998 budget(s)
• copies of contracts or receipts for pur-
Once the PIA team has processed all applications and the SLC has allocated funding, you’ll receive a letter indicating the SLC’s approval or disapproval of discounts for services on a line-item basis. You’ll then have five (5) days to submit your Form 486 to the SLC for services already being rendered.
A draft copy of Form 486 is currently under review by the FCC. When approved, the form will be available online at the SLC web site. The SLC is also considering mailing out copies of Form 486 with your funding commitment letters.
The SLC hasn’t decided yet whether you’ll be able to submit a copy of Form 486 online, or if you’ll have to mail it.
If you disagree with the SLC’s decision not to approve a service, you’re entitled to an appeal. You’ll have to write a letter to the SLC stating your objection. Include any supporting materials that may help your case, such as the documentation listed above.
Send all letters of appeal to: Debra Kriete, General Counsel, Schools and Libraries Corp., P.O. Box 34351, Washington, DC 20043-4351.