Meeting Patient Protection Affordable Care Act (PPACA) requirements is challenging for most school districts because managing and monitoring eligibility requires ready access to date-driven information.

district-affordable-careIt also must meet complicated requirements because the process is still being defined. Managing and complying are time-consuming tasks; yet, they can be accomplished if you compile and maintain your data on software that allows you to identify and monitor personnel activities.

While there are significant penalties for non-compliance, there are enormous costs associated with paying for PPACA – both for coverage and for ultimate penalties if requirements are not met. While the penalty phase is delayed, the law is not.

As districts fully realize by now, those with 50 Full-Time Equivalent (FTE) employees or more must provide affordable care plans for those who are eligible employees. If the plans are not offered, or not affordable, employers face substantial penalties from the IRS. The penalty deferral gives you time to get to ready for activities such as:

  • Tracking  and monitoring the activities of full-time equivalents (FTEs)
  • Calculating employee hours to determine and manage eligibility
  • Maintaining measurements periods for different types of employees
  • Ensuring that you have data that is readily accessible and that data is date-driven to enable reporting to meet regulations
  • Calculating the projected annual income of employees to determine affordability

Educators can connect and follow the conversation on Twitter with the hashtag #eSNBestPractices.

(Next Page: The importance of position control in PPACA management and monitoring)