Why schools need a knowledge base

How to give students, parents, teachers, and administrators access to district information

Information technology in education must adapt to the new normal of interconnectivity if it is going to keep pace with the demands and promise of tech-enabled instruction including data, personalization, and specialization opportunities it is intended to present.

Building a knowledge base
In our business of helping leviathan-sized districts manage their IT, we follow an IT Maturity Framework as a ladder to bringing order to the chaos. At first it can seem daunting, but it’s critical for school districts to reach the highest levels on the IT Maturity Framework to adequately give students and teachers the best opportunities to use technology in learning.

One easy first step up the ladder is to build an online knowledge base, which is a centralized repository of information about how to get online, add a new app, or navigate the thousands of tech-enabled processes that are unique to each school or district. Outside of education, we routinely—and almost instinctively—turn to Google for answers and support with our tech problems.

Why isn’t this same level of knowledge available in a school environment?

Giving students, parents, teachers, and administrators access to a district-run knowledge base drastically reduces requests to the help desk. If the iPad shatters, the knowledge base can surface clear instructions on whom to call, where to ship it, and how to track it for resolution. If the wi-fi isn’t working, steps are given to get connected. If the LMS is locked up, a troubleshooting guide is provided. If those tips and tricks fail, the correct number to contact is given.

Should the knowledge content not address the issue, a quick click through the service-request catalog will create a ticket and route it to the appropriate resource. These portals can offer services for IT repair, HVAC issues, requests for parent/teacher meetings, a method to report bullying, or a place to review holiday calendars and policy. Many of our customers have seen a 50- to 70-percent drop in call volume by implementing a knowledge base and portal in their school or district.

Edtech spending will reach $252B by 2020. Education is, and has been, going through disruptive, transformative, and exponential growth, much like healthcare did from 1990 to the present. As an IT professional serving the K-12 space, it is unconscionable that school IT departments are not even at the first rung on the IT Maturity ladder with an online knowledge base. The good news is that countless other industries have gone through the difficult process to reach maturity with success, and education can do so as well.

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