Myth #3: All data should be in the cloud.
One of the first things schools should do before moving data to the cloud, said Guidera, is to think of data like a house—one where housekeeping is needed.
“Store only the data you really need,” she said. “If you can’t explain to the community, parents, and stakeholders why you need the data for an action plan you shouldn’t be collecting it and putting it on the cloud.”
“Clean up your data gathering practices before moving to the cloud,” said Rubin. “The old data collecting practices from 10 years ago should be revisited. You should also have a mapping system so you can know what data you’re moving to the cloud in order to keep better track of it.”
Guidera also recommended that schools and districts should establish data governance that addresses how policies and practices are implemented and enforced; as well as build the capacity of all end users to protect the data.
“There’s this other huge myth that if data needs to be kept safe it will be restrictive—it doesn’t have to be. Keeping data safe doesn’t mean it should be near impossible to analyze and distribute to staff, families, and the community. There’s a healthy balance; and as schools move into the cloud it’s important to remember that,” concluded Guidera.
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